# Good Workspace Environment

# Communication Best Practices

# Primary Tools:

• We primarily use Google Workspace (Gmail, Google Docs, Google Sheets, etc.) for all official documentation, communication, and collaboration.
• Slack is our day-to-day communication tool, but it is not a formal platform for critical or permanent information. Slack is informal; if anything is important, it must be documented in an email or stored in Google Workspace.
• Discord is completely unofficial. If you send anything in Discord, assume it will not be read by anyone.

# Managing Important Information:

• All crucial information—such as decisions, updates, or records—must live in a formal system (Google Docs, Google Drive, Gmail) to ensure transparency, traceability, and easy access.
• For actionable tasks or project updates, we use Airtable.

# Google Calendar Etiquette

# Using Google Calendar for Meetings:

• Mandatory Meetings: All scheduled meetings (weekly syncs, check-ins, team discussions) are mandatory.
• Missed Meetings: Missing a meeting without prior notice is unacceptable. If unable to attend, you must notify the organizer in advance with a valid reason.

# Meeting Preparedness & Responsibility

• Webcam Policy: All employees are expected to keep their webcams ON during meetings to foster engagement. Turning off your camera should be an exception, not the norm.
• Audio Quality: Clear and reliable audio is essential. Employees should verify their audio setup before meetings to ensure effective communication.
• Environment Setup for Meetings:
  • Ensure you are in a quiet, well-lit environment during meetings to minimize distractions.
  • Be mindful of background noise and visual clutter, as they can affect focus and professionalism during meetings.

If you experience issues with your setup, DataWars can provide the necessary equipment (webcams, microphones, etc.). However, it is your responsibility to request assistance if needed.

# Who Should You Contact

Your first point of contact is Anurag Verma averma@datawars.io. You can escalate issues to Santiago, but only after Anurag has given approval or if you are not getting a response.